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Reports - Taxes

ThinkReservations' tax reports are designed to help you understand, analyze and summarize the taxes you have collected on behalf of your state and local tax authorities so that you can accurately report and remit these taxes to the proper authorities. For the most accurate tax reporting, ensure that your taxes are properly set up individually under Settings > Taxes.  Refer to Changing Tax Settings for guidance in setting up your taxes.


Tax-Exempt Sales and Non-Taxable Sales

Tax-exempt sales include revenue derived from rooms and items that have taxes associated with them in settings and therefore would be otherwise taxable except for a special tax-exempt status marked on the bill. This is usually allowed to a class of customers by a tax authority, which is typically written into its tax law. Tax-exempt sales data is collected from specific Bills/Reservations where the tax-exempt edit is applied to select or all taxes. Tax-exempt sales are not included in taxable sales.
Non-taxable sales include revenue derived from items where no tax is assigned to an item and from room revenue associated with a rate type where a tax or taxes have been overridden.  Non-taxable items may include items such as cancellation fees (in many states, not all) and shipping/handling fees to cover shipping guest clothing left behind.


Tax Summary

This report displays tax collected by tax name for the time period specified. It also displays by tax name, total taxable sales, and total tax-exempt sales. This report does not contain non-taxable sales.


Taxes by Date

This report provides detailed support for taxes collected for the time period specified.  For each tax name, it reports in chronological sequence every line item on every reservation and bill where the tax is calculated.  The report includes Date, Name (of room or item), Confirmation ID, Guest Name, Folio #, Folio Customer Name, Quantity, Subtotal (revenue $), Taxable Sales, Tax Exempt Sales, and Tax Collected. The Subtotal column is the same as gross sales, required on the tax remittance forms of some jurisdictions.  Non-taxable, taxable, and tax-exempt sales are all included in the subtotal amount.


Taxes by Item

This report provides detailed support for taxes collected for the time period specified.  For each item, it reports in chronological sequence every line item on every reservation and bill where the tax is calculated. The report includes Date, Name (of room or item), Confirmation ID, Guest Name, Folio #, Folio Customer Name, Quantity, Subtotal (revenue $), Taxable Sales, Tax Exempt Sales, and Tax Collected.  The Subtotal column is the same as gross sales, required on the tax remittance forms of some jurisdictions.  Non-taxable, taxable, and tax-exempt sales are all included in the subtotal amount.


Taxes by Account

This report provides detailed support for taxes collected for the time period specified.  For each account, it reports in chronological sequence every line item on every reservation and bill where the tax is calculated.  The report includes Date, Name (of room or item), Confirmation ID, Guest Name, Folio #, Folio Customer Name, Quantity, Subtotal (revenue $), Taxable Sales, Tax Exempt Sales, and Tax Collected.  The Subtotal column is the same as gross sales, required on the tax remittance forms of some jurisdictions.  Non-taxable, taxable, and tax-exempt sales are all included in the subtotal amount.


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